- Category: Administrative Services
- Location: Melbourne, Florida, United States of America
- Clearance Type: Secret
- Telecommute: No- Teleworking not available for this position
- Shift: 1st Shift (United States of America)
- Travel Required: No
- Positions Available: 1
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
This position is currently contingent on program award and associated program award funding. Start dates are determined after funding confirmation.
Northrop Grumman Aeronautics Systems, Apex Program Management Department is seeking an experienced Administrative Assistant 4 to join our executive admin team and support our growing portfolio. The position will be part of a broader admin group that supports all Program Office directors.
- Position is located in Melbourne, Florida
- Requires someone to come into the office, cannot accommodate a hybrid/telecommute schedule.
- Schedule is 9/80, with every other Friday OFF!
Responsibilities:
Exercise decision making skills using professional judgment and tactful implementation
Apply organizational skills to manage and prioritize multiple tasks and situations
Work independently with minimal supervision to:
- Collaborate closely with other administrative professionals in related organizations
- Manage food orders and distribution during extended operations events and lunchtime meetings
- Maintain in-person presence to support ad-hoc requests from team members
- Complete assignments to a very high standard regardless of challenges encountered
- Demonstrate dependability, accuracy, efficiency, and punctuality
- Desire to work in a fast paced, changing, and diverse environment
- Possess a positive can-do, self-directed, cooperative attitude
Possess computer skills at a level to allow the candidate to support the group with minimal direction. Computer based administrative responsibilities include:
- Calendar management (coordinate/sync unclassified and classified calendars).
- Manage email distribution lists, conference room calendars, phone lists and reserved parking assignments
- Visitor coordination including arrangements, visit approvals, clearance transfers and serve as visitor liaison
- Meeting organization and planning
- Travel expense report generation and closeout
- Help coordinate/prepare briefing packages
General office management tasks
Assist with overseeing office moves and support facility related actions
Sometimes backfill for the administrative assistant to multiple Directors including managing calendars, coordinating travel, and creating expense reports
Be asked to work overtime from time to time
Answer questions relating to office operations and established policies and procedures.
Gather, compile, and report on information relevant to supervisors’ assignment.
The position requires a positive team player who is flexible in attitude and dedication, with the experience and ability to effectively interface with all levels of Northrop Grumman leadership, support organizations, and customers.
Basic Qualifications:
- High School diploma/GED with at least 10 years of experience as an administrative assistant, preferably for a large team
- Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook, and PowerPoint)
- Proficiency in business and travel expense system (Concur, Edge, or similar) BQ
- Must have an Active DoD Secret clearance and the ability to obtain and maintain Special Program Access (PAR), within a reasonable amount of time as determined by business needs.
Preferred Qualifications:
- Experience in Administrative support at the Executive level
- Good communication skills
- Positive team player
- Active DoD Secret clearance (or higher)
- Current Special Program Access (PAR)
Salary Range: $55,800 - $93,000
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.
Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
