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The City of Dallas is one of the largest employers in the DFW Metroplex.

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What do we offer?

A competitive salary, five-year vested pension plan, great benefits package that includes health, vision and dental insurance, pet insurance, tuition reimbursement, qualifying childcare assistance, paid time off and more.

Join our diverse workforce and help us in providing excellent service to the residents of Dallas while building a rewarding career.

Job Summary

Under the general supervision of the Manager, assists with managing the daily operations of a unit or functional program.

Job Description

Overview

The Events Services Specialist II provides specialized events planning for City departments to ensure compliance with the policies, procedures, rules, and regulations of the facilities and its uses.

Essential Functions

1 Coordinates event activities with organizers and promoters to ensure all contractual terms are in compliance with established policies and procedures; assists with events, productions, educational conferences, training meetings, airport operations, and any other special events throughout the City's departments and facilities.

2 Conducts tours showing the variety of usage, operations, and functions of the facilities to the prospective clients; develops strong marketing and promotional materials, manages event spaces, performs scheduling, and oversees set up and tear down for various events.

3 Inspects, reviews, and evaluates different facilities for event usage; monitors spaces for compliance with rules, regulations, policies, and procedures; ensures all events are compliant with City Codes and National Fire and Safety Codes.

4 Oversees the planning, organizing and implementing of festivals and special events; oversees set up, equipment use, troubleshooting logistics, and general custodial activities related.

5 Plans, monitors, and maintains parking, security and public information to meet the safety needs of clients and patrons; monitors all event activities, plans, and requests to minimize scheduling and operational conflicts and oversees event to ensure all safety requirements are met.

6 Briefs staff and clients to keep abreast of details pertaining to upcoming events; develops, updates, and maintains computer databases and reporting systems to expedite logistical services and track event requirements.

7 Negotiates terms with various parties involved with events such as concessionaires, parking services, piano companies, musicians, florists, designers, lighting companies and clients to finalize pricing for conducting events; processes payments and assists with any issues or malfunctions in equipment use.

8 Executes event contracts from drafting to final execution when the contract is accepted by other party.

9 Performs any and all other work as needed or assigned.

Knowledge and Skills

1 Knowledge of general business practices and laws.

2 Knowledge of planning and managing events.

3 Knowledge of a wide range of equipment used for various different special events and meetings.

4 Knowledge of traffic and parking procedures associated with large events.

5 Knowledge of building and facility management.

6 Ability to organize and facilitate multi-faceted logistics for events throughout the City.

7 Ability to coordinate the work of others.

8 Communicating effectively both verbally and in writing.

9 Establishing and maintaining effective working relationships.

Minimum Qualifications:

EDUCATION:

Bachelor's degree in a business administration, event management, marketing, communications, public administration, merchandising, advertising or related field.

EXPERIENCE:

Two (2) years of experience planning/promoting public events, meetings, expositions or shows for a large venue.

AND

Two (2) years of experience with supervisory/management responsibilities.

EQUIVALENCIES:

High school diploma or GED plus six (6) years of the required experience including two (2) years of the stated supervisory/management responsibilities will meet the education and experience requirements.
Associate degree (or higher) in any field plus four (4) years of the required experience including two (2) years of the stated supervisory/management responsibilities will meet the education and experience requirements.
Bachelor's degree (or higher) in a non-specified field plus four (4) years of the required experience including two (2) years of the stated supervisory/management responsibilities will meet the education and experience requirements.
A master's degree (or higher) in business administration, event management, marketing, communications, public administration, merchandising, advertising or related field, plus one (1) year of the required experience including two (2) years of the stated supervisory/management responsibilities will meet the education and experience requirements.

LICENSE:

Valid driver's license with good driving record.

OTHER REQUIREMENTS:

Must pass Transportation Security Administration (TSA) background check.

NOTE:

This position will play a key role in curating, planning, managing, and executing a diverse range of art exhibitions within Love Field Airport. This includes overseeing art displays in permanent and temporary locations, such as display cases and public spaces. This position will also develop and implement engaging art-based activities aimed at enriching the experience of both airport staff and guests.

Salary Range

$57,087.47 - $67,765.23

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer and values diversity at all levels of its workforce.

City of Dallas, TX

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